Writing An Internship Report: A Sample

Writing An Internship Report: A Sample
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In line with Wikipedia’s narration, An internship is a period of work experience offered by an organization for a limited period of time. It is an opportunity that employers offer to students interested in gaining work experience in particular industries. With this piece of work I have put together, learn more about what internships are and why students like myself benefited from them. This is a practical work I submitted to my University, University of Professional Studies — Accra (UPSA), an accredited member of the Council for Business Schools and Programmes (ACBSP) in America. I did this work in 2017, a year before I will be graduating. Learn as much and have a feel about the 3 months internship experience. When you are done with yours, let other people also benefit from your experience as I have done. One day, someone you would never meet in this life, will be glad to read your piece of work and benefit as much.

ACKNOWLEDGEMENT

As my academics and internship experience are success, I express my deepest appreciation to all those who provided me the opportunity and guidance. First and foremost, I thank the almighty Lord for giving me Life. I cannot wish for anything more from Him. A special gratitude I give to the Director of Finance, Mr. Emmanuel Dupon Anson, of Solutions Technologies Limited, who gave me the chance of doing internship with this esteem company. I say thank you very much Director. To my boss and supervisor, Mr. Enock Wiafe, your contribution in stimulating suggestions and encouragement is forever going to guide me in my accounting career path, thank you sir. I would also like to acknowledge with much appreciation the important role of the staff of Solutions Technologies Ghana, especially, Agnes Danso, who in spite of her duties, got time to listen, guide and keep me on the correct path. To Beatrice and Eugene Addo, my internal audit work could not have been completed without your time in providing the needed documents. I say thank you.

Furthermore, distinguished appreciation also goes to the management of University of Professional Studies most especially the Vice Chancellor, Professor Abednego Feehi Okoe Amartey. The Dean, Dr. Raymond Dziwornu and the Head of Accounting Department (HOD), Dr. Mrs. Helena Ahulu and all others involved in making internship part of the academic assessment to enable students gain the aspiring work experience before graduating. Many thanks also goes to The Director, Public Affairs, Mr JSK Agbenyo and the entire Industrial Relations Office for their unending assistance. I can never forget to mention my Uncle and guardian, Mr. Solomon Anomah Larbi, if it hadn’t been him, my education would have ended at the lower level, primary three (3). God bless you daddy.

EXECUTIVE SUMMARY

This is an internship report, undertaken by Mr. Akonnor Owusu Larbi (10020849) at Solutions Technologies Company Limited — Madina. The intern started his internship from 19th June to 18th August, 2017. In fulfillment of the requirement of the Degree, Professional and Tertiary Diploma programs pursued at the University of Professional Studies, Accra, it is mandatory for level 300 students to have a minimum of two (2) months practical industrial experience in their respective fields of training and organization of their choice. An Industrial attachment is essential requirement for awarding of Bachelor Degree Certificate in the University of Professional Studies, Accra (UPSA).

The purposes of the internship is to prepare the student to serve the needs of industry and commerce more effectively upon graduation. This included providing real life experience and exposure, thus gaining first-hand exposure of working in the real world, granting the opportunity to learn more about the intern self-potentials and abilities, getting connected and developing professional network, preventing CV from going to trash during job application and transition to full-time job position. Internship allows students to harness the skill, knowledge and theoretical practice they learnt in the University and enabling them to transform theory into practical real life situations. The intern’s time with Solutions Technologies Limited has really illuminated his knowledge and understanding of practical experience of the theories being taught between the walls of the University lecture halls and in the corporate environment.

Table of Contents

ACKNOWLEDGEMENT. 2

EXECUTIVE SUMMARY. 3

1.0 INTRODUCTION.. 4

1.1Background Of The Report 4

1.2 Terms of Reference. 5

1.3 Purpose of Attachment/Expected Output. 6

1.4.0 Profile of the Organization. 7

1.4.1 Background. 7

1.4.2Mission. 7

1.4.3Objectives. 8

2.0 FIELD OF EXPERIENCE. 9

2.1 Duties and schedules. 10

2.2 Contributions of Student to the Organization. 12

2.3 Application of Theories to Real Life Situation. 13

3.0 LESSONS LEARNT. 15

4.0 CHALLENGES. 16

5.0 CONCLUSION.. 17

6.0RECOMMENDATIONS. 18

7.0 REFERENCES. 19

8. 0 APPENDIX 1. 19

1.0 INTRODUCTION

1.1Background of the Report

As part of my four (4) years Bachelor’s Degree studies in Accounting per the requirement of the University of Professional Studies, Accra, it is mandatory for Level 300 students going to level 400 the next academic year to perform an internship. Students being degree or diploma are to embark on this internship for minimum of two months to enable them obtain practical industrial experience in the field of study and also to abreast themselves of the business environment. The report is written at the end of the internship by the student to the institute which form part in the awarding of the degree certificate. The intern did a nine (9)-week internship (19th June to 18th August 2017) at Solutions Technologies Ghana Limited that was established in April 2010 as a company limited by liability. Currently there are five (5) departments at the company (Finance Department, Administration Department, Marketing Department, Sales Department and Technical Department) and each one of them has been projected to comprise of several divisions. The intern was assigned to the Finance Departments. The main duty was to assist the Accountant with implementation of the goals of the department, which included various tasks depending on the daily activities like checking of petty cash, payment vouchers, Bank Lodgment, Reconciliation, Input of records in tally software and preparing of monthly financial reports. However, the foremost area the intern specialized was Internal Audit. The intern was the first person ever to be given this duty ever since the company was established. The intern started the internship by reading the International Financial and Reporting Standards (IFRS) and the International Accounting standards (IAS) in Financial Reporting. The Finance Director, Mr. Emmanuel Dupon Anson, urged to pay much attention to IAS 11, Construction contracts, since the company get most of its revenue from Consultation relating to Telecom contracts in Zambia, DR. Congo, Cameroon and few others to mention.

An internship is an extensive program through which an intern can learn the practical aspects of what is taught between the four walls of the University lecture halls. The internship help students to learn, know and understand what actually happen on the field as compared to what they have studied in the school. This is a report on the purpose of carrying out the internship, the profile of the chosen organization of the intern, duties and schedules performed in the organization, the contributions of the intern to the organization, application of theories to real –life situations, various lessons learnt by the intern, challenges encountered, conclusions drawn and recommendations made by the intern.

1.2 Terms of Reference

In accordance to the Industrial Relations Office of the University of Professional Studies, Accra (UPSA), as part of it academic policy for every student, at the end of level 300 (6th semester), the university place students with various business organizations for a minimum period of two months to enable them obtain practical industrial experience in their respective field of training and also to submit a written report after the internship. As stated in the Undergraduate Students Handbook 2014/2016, the internship with it course code BCPC 401 is a three (3) credit hours course. The internship report entails areas such as purpose of attachment, profile of the organization or institution, contribution of student to organization, application of theories to real life situation, challenges faced and lessons learnt from the organization as well as recommendations from students.

1.3 Purpose of Attachment/Expected Output

By the requirements of the University Of Professional Studies, Accra (UPSA) to the award of degree and diploma certificates, it is a pre-condition that every student upon moving to the final year undertake an industrial attachment with a selected organization of their choice. The internship provides students the opportunity to gather some work experience relevant to their studies and their professional work field. It helps the student to learn discipline and principles of working ethics.

The following are the purposes of the internship:

Ø An internship provides a real life experience and exposure. It enables the intern to gain first-hand exposure of working in the real life which is remarkably valuable towards the intern’s career.

Ø It allows the student to harness the skill, knowledge and theoretical practice been taught in the university. To provide the students with an opportunity to apply the knowledge in real work situation thereby closing the gap between academic work and the actual practice.

Ø Internship teaches young professionals about specific industries and companies they are interested in, projects their self-potentials, abilities and shortcoming.

Ø Get connected, develop professional network and transition to full-time position.

1.4.0 Profile of the Organization

1.4.1 Background

Solutions Technologies Limited (Solutec) is a licensed business operating under the Companies Code of the Republic of Ghana offering IT Solutions and Consultancy with registration number CS423302014. The company’s Head Office is situated at 4 Naa Adjetey Sowah Street, behind Barclays Bank, Madina — Accra. It has a branch located at 52 Castle Road, Behind HFC Bank, Adabraka- Accra. The company brands itself; Everything ICT.

Founded in April 2010, Solutions Technologies Limited is proud to be a one stop shop for telecommunication and networking solutions in Ghana. Solutec provides not only excellent services, but a complete array of robust telecommunication accessories nationwide with other complimentary set of ICT Solutions. The company has a significant synergies with many African, European and US institutions. There are five (5) departments at the company which is made up of Finance Department, Administration Department, Marketing Department, Sales Department and Technical Department.

1.4.2Mission

The mission statement of Solutions Technologies Ghana is to be a world class ICT Solution provider with innovative and responsive services that support customer needs.

1.4.3Objectives

ü To be a leader in connectivity

ü Valuing customers and constantly building key relationships.

1.4.4Product Goods and Services

Solutions Technologies Limited offer the following services;

Consultancy & Tech Support: Solutions Technologies Ghana provides consultancy and technology support in project management for corporate bodies on contract basis. The company focuses on advising organizations on how best to use information technology in achieving their business objectives. In addition to providing advice, Solutec often estimate, manage, implement, deploy and administer IT Systems on behalf of their client organizations.

Sales: The Adabraka branch is concerned with sales of IT products, including Ubiquity, Mikrotik, TP –Link, D- Link and Yeaster.

Renewable Energy Solutions: The Company is also into the sales and installation of solar panels for individuals and corporate bodies.

Security Solutions: This includes services in CCTV Cameras, Access control, Car tracking, Time & Attendance.

Telecommunication: This has to do with providing service relating to Wireless LAN, VoIP and Satellite Dish. VoIP means Voice over Internet Protocol. This is the transmission of voice and multimedia content over Internet Protocol (IP) networks, Enterprise Local Area Networks or Wide Area Networks.

Solutec Academy; Training & Courses including Hardware and Networking, Cisco, Information Systems, System Analysis and Design, Certificate and Diploma in Information Technology and Tally Software Certificate.

Web Solutions: Solutec Ghana is also involved with web design and web hosting. The company offers industry experts. They create for their clients the best responsive website to date with the latest trends and technologies.

2.0 FIELD OF EXPERIENCE

During the internship period, the intern was assigned to the Finance Departments at the Head Office of Solutions Technologies Ghana. The Finance Department is responsible for the corporate financial accounting function and oversight of the financial accounting processes of the company. This includes: ensuring financial statements are completed timely and accurately in compliance with GAAP, and that the company accounting records contain the information necessary to meet reporting requirement to internal management, for tax compliance and reporting of financial results to management. The main duty was to assist the Accountant with implementation of the goals of the department, which included various tasks depending on the daily activities like checking of petty cash, payment vouchers, Bank Lodgment, Reconciliation, Input of records in tally software and preparing of monthly financial reports. However, the foremost area the intern specialized was Internal Audit. The intern was the first person ever to be given this duty since the company was established. Audit performed were external audits and risk assessment had never been done.

2.1 Duties and schedules

The intern was assigned to the following duties and responsibilities

ü Filing of Petty Cash Request Forms

ü Bank Statements Reconciliation

ü Handled Accounts Receivables

ü Planning and Providing Internal Controls on Cash Handling and Warehousing

ü Planning the Budget for a new branch in Kumasi

ü Planning and Performing of Internal Audit

Filing of Petty Cash Request Forms

The intern’s first duty was filing of petty cash request forms. The intern got to understand that filling is the term used for the arrangement of documents in order to be able to find them easily and quickly. The task given to the intern was to be done for every day. The intern was also to ensure that petty cash above GH¢200 had supporting documents attached. Filing system is the central record-keeping system for Solutions Technologies Ghana. It helps the company to be organized, systematic, efficient and transparent. It also helps all people who want access to the information do so more easily. Clip folders are used to hold petty cash request forms tightly so that they do not fall.

Bank Statements Reconciliation

Another task assigned to the intern was reconciling the company’s bank statements. When the company receives its bank statement, the company verifies that the amounts on the bank statement are consistent or compatible with the amounts in the company’s cash account in its general ledger and that of the general ledger is also consistent with the bank statement. This process of confirming the amounts is referred to as reconciling of Bank Statement. The intern held this duty anytime it had to be performed. After the reconciliation, the intern reported to his supervisor, the Accountant, Mr. Enoch Wiafe.

Handled Accounts Receivables

One other duty the intern was responsible for was the handling of accounts receivables. Improper managed accounts receivable is one of the most common causes of cash flow shortages. Since the company has clients from Europe, US and other African Countries, some of the accounts receivables were in US Dollars. The intern had the duty of confirming payments made by clients according to account records and payments client claim they have made. This sometimes gets a little bit challenging.

Planning and Providing Internal Controls on Cash Handling and Warehousing

Before the intern was assigned to perform an internal audit for the company’s branch at Adabraka- Accra, he was made to plan and provide internal control measures on Cash Handling and Warehousing. The intern designed a checklist to track and monitor internal controls in the company and the areas that needs management attention. These internal controls enlightened the intern’s knowledge on Risk Assessment that many organizations faces.

Planning the Budget for a new branch in Kumasi

Solutions Technologies Ghana has projected opening a new branch in Kumasi. The new branch will be concerned with sales of IT products. The marketing department had already gone to the region to do their market research and survey. The intern was assign with the planning of a detailed budget. A budget is an estimate of income and expenditure for a set period of time. This detailed budget included, salaries, advertising, rent, office expenses, cost of products, shipping charges and profit projection, for the Kumasi Branch.

Planning and Performing of Internal Audit

The foremost area the intern specialized was Internal Audit. The intern was given the right to conduct an official financial inspection of the company’s branch at Adabraka. This includes organizing large amount of files to make sure they were in order before the preparation for internal audit. Internal Audit is concerned with evaluating and improving the effectiveness of risk management, control and governance processes in an organization. The intern was given a deadline to submit an audit report to management. The Audit was conducted for two (2) accounting periods, January to December 2016 and January to June 2017. The audit particularly covered Revenue and Expenses. The intern was made to generate a report to the Finance Director about the invoices, sales, payment vouchers, petty cash and bank lodgment audited. The audit was to give a reasonable assurance about whether the financial statements are free from material misstatement, either caused by error or fraud.

2.2 Contributions of Student to the Organization

Planning and Providing Internal Controls on Cash Handling and Warehousing. The intern designed a checklist to track and monitor internal controls in the company and the areas that needs management’s attention. This task will assist management in tackling the hidden risk the company has possibility of facing in the near future.

Planning and budgeting for a new branch of the company at Kumasi. The budget the intern drew was applauded by the accountant. It gave a detailed analysis of the cost involved and revenue projections. This project will resume latest by March 2017.

The intern also wrote a proposal to the accountant which involved a strategic sales generation procedure. The proposal aimed to forge a strategic sales generation presentation to leverage the customer base for the company’s distinct services.

Conducting of Internal Auditing and providing report. The intern solely conducted an internal audit to establish the areas of risk regarding Revenue and Expenses of the company. He established controls to address these risks and made recommendations where weakness or inefficiencies are observed.

The interns understanding of responsibilities to a specific job, as well as willingness to get things done, performing different activities with limited time and take responsibility for his actions were exceptional.

2.3 Application of Theories to Real Life Situation

The internship provided the opportunity for the intern to understand practically how theories were applied in the business world. The following are the application of theories to real life situations at Solutions Technologies:

Communication Theory

Communication is the exchanging of information by speaking, writing or using some other medium. It gives an explanation of the basic process individuals go through in order to gain information and knowledge about other people. The intern had learnt communication skills with course code BGEC 101 and Business Communication with course code BGEC 103, this gave the intern exceptional interpersonal communication skills that made him understand how to approach, talk and respond to different people of different backgrounds at the work place. The intern found out that being able to apply communication theories to real life scenarios made him a better communicator.

Cognitive Resource Theory

Cognitive Resource Theory is a topic under BCPC 207 which is Principles of leadership. This course was taken in level 200 semester 1 by the intern. The theory explains how intelligence and experience relate to stress. Intelligence is the main factor in low-stress situations, whilst experience counts for more during high-stress moments. The intern inculcated this theory in the performance of most duties.

Esprit de Corps

Esprit de corps is the feeling of camaraderie (solidarity) that exist among members of a group or an organization. The intern had been at the company for the first few weeks but he was already bound to the staff by a strong esprit de corps. There was unity among the staffs and this stretched to the intern. The intern also realized that the staff of the company worked together as a team to achieve the goals of the company, the output of one department served as the input for another department. A practical example is, the marketing department gets a contract for the company, administration department have the meeting with the client and agree on the terms and conditions of the contract and finally the technical department execute the project. Before and after the completion of the project, the accounts department computes all charges receivables.

Theory of Motivation

Apart from the payment of basic salaries to staff, there were also provisions designed to improve conditions of workers at Solutions Technologies Limited. One good example is the surprise celebration of staffs’ birthdays by the Finance Director. This was done to make subordinates feel like they are in a family and encourage them to achieve a certain goal or level of performance.

3.0 LESSONS LEARNT

During the internship the intern learn the following lessons:

ü The intern now has good understanding of Generally Accepted Accounting Principles (GAAP)

ü Strong PC Skills utilizing Microsoft Excel, Word, Outlook and Tally Software.

ü Ability to work with different people (team work) in achieving departmental as well as organizational goal.

ü Excellent verbal and written communication skills.

ü Strong organizational and time management skills.

ü Planning and Preparing of Audit.

ü Insight on Governance, Risk Assessment and Compliance

ü Learn the culture of the IT industry.

4.0 CHALLENGES

The major challenge the intern faced was a new Lifestyle. The internship gave a new lifestyle to the intern. It made the intern woke up very early in the morning with the alarm clock at 5:30 am, latest by 6 am to get ready for work. The intern sat for nine (9) to ten (10) good hours in a day typing and preparing either reports or doing an online research about a particular task. Sometimes the intern could close as late as 8:30 pm. The new life was quite jarring but productive. The hours and the new living situation clearly made socializing more difficult than before. This challenge later became normal and part of the intern’s daily life activities as the days moved on.

The intern also encountered financial difficulties including food and transportation. Financial problems and challenges happen to everyone at some point, and the stress and worry can get to anyone. However, realizing that there is an important task ahead to complete kept the intern going. It is not easy to overcome it but with perseverance, determination and dedication, the task ahead was achieved.

Conducting audit with no audit experience and assistance. To add, the intern was assigned to conduct an internal audit of a branch of the company at Adabraka individually. This was a major task for the intern as he had no prior audit experience. For the beginning, the intern found himself wanting but as time went on, the intern gained practical experience on the job. The audit became less difficult because the intern had completed a University course in Auditing just before vacation. The intern therefore applied the theoretical aspect of the auditing learnt at school on the field.

All these challenges has helped the intern to gain valuable work experience and real life exposure. It also allowed the student to harness the skill, knowledge and theoretical practice been taught in the university.

5.0 CONCLUSION

The placement program was exclusively of boundless achievement to the intern. The internship program aided the intern to have an in-depth knowledge about the practical problem solving in the corporate world. The intern has been enlightened on the application of theories in real life situations. Solutions Technologies Limited has offered the intern opportunities to learn and develop himself in many areas. This internship has prepared the student to be ready to serve the needs of industry and commerce more effectively upon graduation. This included providing real life experience and exposure, thus gaining first-hand exposure of working in the real world, granting the opportunity to learn more about the intern self-potentials and abilities, getting connected and developing professional network. I gained a lot of experience, especially in the conducting of internal audit. Before the placement took place, my ideas did not match the experiences I have gained during my internship. This internship was definitely an introduction to the actual work field for me. I have learned to work in a business organization and apply my knowledge into practice. Deepest gratitude I give to the management of Solutions Technologies Limited, most especially the Finance Director, Mr. Emmanuel Dupon Anson, the accountant, Mr. Enoch Wiafe and all the staff of the company for the great opportunity given to me for their careful and exquisite guidance which were extremely valuable for my study both theoretically and practically. I perceive this opportunity as a big breakthrough in my career development.

6.0RECOMMENDATIONS

To Management and Staff of Solutions Technologies Limited;

Solutions Technologies Limited should try and develop some control measures in relating to both the Madina and Adabraka inventory room. Especially with Madina, a check sheet should be provided and be with the secretary. Anytime someone wants to go there for any purpose, the person has to sign and write the purpose and time he came for the inventory room keys. This will help to hold persons that went there responsible for any missing stock.

Also, the malfunctioning POS machine at the Adabraka branch should be a major concern to management. The machine should be repaired or replaced as soon as possible.

Finally, Solutions Technologies should develop a customer support committee. The committee will see to it that customers are frequently called and visited to observe services that were provided to them by the company. The company should not wait for customers to call and complain about faulty issues before they set off. This when done, will boost customer confidentiality in the company and build a strong and lasting relationship.

To UPSA Industrial Relation

The industrial relation office and the different departments should connect with cooperate bodies for internship placement to shun the struggles and strains students go through before securing places for their attachment.

7.0 REFERENCES

University of Professional Studies Students’ Handbook.

Guideline for Internship Report University of Professional Studies Accra (UPSA)

8. 0 APPENDIX 1.

INTERNSHIP FRAMEWORK

Objectives

The internship program as a three (3) credit hour course with course code BCPC 410 is to provide a real life experience and exposure to the student. To enable the intern gain first-hand exposure of working in the real life which is remarkably valuable towards the intern’s career.

APPENDIX 2

STAFF

I would like to thank all staff that provided assistance during the course of this internship, and in particular:

Ø Finance Director

Ø Accountant

Ø Secretary

Ø Sales officers

The Operations of Credit Unions In Ghana

The Operations of Credit Unions In Ghana

OPERATING RULES AND GUIDELINES FOR CO-OPERATIVE CREDIT UNIONS AND CO-OPERATIVE FINANCIAL INSTITUTIONS (CFI)

Though credit unions have been around for nearly a century, some consumers are still unclear about exactly what they are and what they do.

Bank of Ghana (BoG) and Republic of Ghana Constitution

Co-operative Credit Unions (Credit Union)/Co-operative Financial Institutions (CFI) in Ghana are regulated by the Non-Bank Financial Institutions Act, 2008 (Act 774) and the Co-operative Credit Union Regulations, 2015 (L.I. 2225).

Regulated Activity

Co-operative Credit Unions/CFI’s undertaking activities that involve deposit taking, provision of credits and other financial services to their members constitutes regulated activity under Act 774 and are required to be registered and incorporated under sections 5 and 6 of the Co-operative Societies Act, 1968 (N.L.C.D. 252) and shall obtain a license issued by the Bank of Ghana before commencing or continuing such activities.

Regulatory Requirements

Business Form: the word “co-operative” shall form part of the name of every registered society. The word “limited” shall be the last word in the name of every registered society with limited liability.

Membership: A Co-operative Credit Union/CFI shall have a minimum membership of 150 with a potential membership of not less than 600

Capital: Minimum share capital of every member shall not be less than one hundred Ghana Cedi’s (GHS 100) or such amount as may be determined by the Bank of Ghana.

Shareholding: No member other than a registered Society or Credit Union/CFI shall hold more than one-fifth of the share capital of another Co-operative Credit Union or Society.

Branches and Agencies: Credit Unions/CFI shall not open, close or change a branch office, sub-office, agency or mobile 2 unit in the country without the prior approval of the Bank of Ghana obtained at least thirty days before the date of opening, closing or change and having complied with any other conditions determined by the Bank of Ghana.

Amalgamation or Transfer of Societies or Credit Unions/CFI: Any two or more Societies or Credit Unions/CFI’s may by resolution passed by their respective general or special meetings and with the prior approval of the Bank of Ghana amalgamate as a single society. Amalgamation or transfer of assets and liabilities which involves the transfer of liabilities by one society to another society shall require three (3) months’ notice to be given to the creditors of the societies or society concerned who shall be entitled to a refund of any sum due them upon a written demand at one month before the date fixed for the amalgamation or transfer. The Bank may revoke the license of a Credit Union/CFI in writing if it amalgamates or transfers its assets in a manner contrary to section 14 of NLCD 252.

Permissible activities: Credit Unions/CFI shall undertake the following permissible activities;

1. Deposit taking: No single deposit shall exceed 10% of the total deposit of the Co-operative Credit Union/CFI. A Credit Union/CFI wishing to exceed this limit shall obtain prior written approval of the Bank of Ghana.

2. Granting of loans: A registered Society shall grant loans only to a member of that Society. However, a Society, with the sanction of a Central Society of which it is a member may grant a loan to another Society which is a member of the same Central Society.

Loans granted to a member shall not be more than 10% of the assets of the Credit Union/CFI. A Credit Union/CFI shall not grant a loan on the security of its own shares.

3. Investment: A registered Society or Credit Union/CFI may invest part of its funds in:

ü Deposits in the Co-operative Credit Unions Association

ü Shares of the Co-operative Credit Unions Association

ü Bank deposits

ü Treasury bills and bonds issued by the Government of Ghana/Bank of Ghana securities or certificate

Aggregate investments of a Credit Union/CFI in investments from other Credit Unions shall not exceed 1% of the assets of the Co-operative Credit Union/CFI.

4. Reserve Funds: A Co-operative Credit Union/CFI shall:

ü Establish and maintain a statutory reserve fund into which shall be paid at least 25% of the annual profits of the Co-operative Credit Union/CFI

ü Pay into the Central Finance Facility an amount equivalent to 5% of the total assets of the Credit Union/CFI at the end of each financial year.

5. Borrowing: A Credit Union/CFI shall not:

ü borrow more than 40% of the assets of the Credit Union/CFI;

ü Grant a security interest in its property except with the prior written approval of the Co-operative Credit Unions Association.

6. Dividends: A Credit Union/CFI shall not pay dividend in cash in excess of 50% of its annual profit without the prior approval of the Credit Union Association (CUA)

7. Non-permissible activities: A Credit Union/CFI shall not undertake any of the following:

ü Issue checking accounts. However, a medium to large Credit Union/CFI may, with the approval of the Bank of Ghana, issue checking accounts

ü Engage in foreign exchange business: and

ü Engage in any trading activities or hold any stocks of goods for sale to their clients

8. Display of license: A Cooperative Credit Union/CFI shall at all times display its license or copies of its license, its name and a statement of the fact that it is licensed to carry on business in a conspicuous position on the premises at which it carries on business.

Prudential Oversight

i. Prudential Reporting: The Credit Union Association of Ghana (CUA) shall collect and collate statistics on the operations of Credit Unions/CFIs and furnish this to the Bank of Ghana periodically as may be determined by the Bank.

ii. Submission of Returns: Credit Unions/CFIs shall submit prudential reports on assets, liabilities, income and expenditure to CUA of varying periodicity as may be determined by the Bank of Ghana.

iii. On-site Supervision: Credit Unions/CFIs may be subject to on-site supervision by CUA of such periodicity as may be determined by the Bank of Ghana.

iv. Capital Adequacy Ratio: A minimum Capital Adequacy Ratio of 15% shall be maintained by a Credit Union/CFI or such other ratio as may be determined by the Bank of Ghana.

v. Secondary Reserve Ratio: A Secondary Reserve Ratio of 18% shall be maintained by a Co-operative Credit Union/CFI or such other ratio as determined by the Bank of Ghana.

vi. Operating License: The Operating license of Credit Unions/CFI’s shall be subject to annual renewal upon satisfactory performance and payment of the appropriate license renewal fee as determined by Bank of Ghana.

Submission and Audited Financial Statements

A Credit Union/CFI shall:

ü Submit a copy of its audited financial Statements to CUA not later than three (3) calendar months after the end of its financial year.

ü Exhibit throughout the year at a conspicuous place in every office and branch a copy of last audited financial statements.

Prohibited Actions

A Credit Union/CFI shall not without the approval of the Bank of Ghana change its name as contained in its license; or in furtherance of the business for which it is licensed, use or refer to itself by a name other than the name under which it is licensed or by an abbreviation of that name unless the abbreviation has been approved by the Bank.

The Maxims of Equity

The Maxims of Equity

Maxims of equity are principles developed by the English Court of Chancery and other courts who have administered equity jurisdiction, including the law of trusts. They were often expressed in Latin but are translated into English.

The twelve equitable maxims are:

1. Equity Will Not Suffer A Wrong To Be Without A Remedy

2. Equity Follows the Law

3. He Who Seeks Equity Must Do Equity

4. He Who Comes Into Equity Must Come With Clean Hands

5. Delay Defeats Equities

6. Equality Is Equity

7. Equity Looks to the Intent Rather Than the Form

8. Equity Looks On That As Done Which Ought To Be Done

9. Equity Imputes an Intention to Fulfill an Obligation

10. Where The Equities Are Equal, The First In Time Shall Prevail.

11. Where There Is Equal Equity, The Law Shall Prevail.

12. Equity Acts In Personam.

1. EQUITY WILL NOT SUFFER A WRONG TO BE WITHOUT A REMEDY

Meaning

Where there is a right there is a remedy. This idea is expressed in the Latin Maxim ubi jus ibi remedium. It means that no wrong should go unredressed if it is capable of being remedied by courts. This maxim indicates the width of the scope and the basis of on which the structure of equity rests. This maxim imports that where the common law confers a right, it gives also a remedy or right of action for interference with or infringement of that right.

Application and cases

In Ashby v. White, wherein a qualified voter was not allowed to vote and who therefore sued the returning officer, it was held that if the law gives a man a right, he must have a means to maintain it, and a remedy, if he is injured in the enjoyment of it.

In cases where some document was with the defendant and it was necessary for the plaintiff to obtain its discovery or production, a recourse to the Chancery Courts had to be made for the Common Law becoming ‘wrongs without remedies’.

Limitation

a) If there is a breach of a moral right only.

b) If the right and remedy both were in within the jurisdiction of the Common Law Courts.

c) Where due to his own negligence a party either destroyed or allowed to be destroyed, the evidence in his own favour or waived his right to an equitable remedy.

Recognition

i) The Trust Act

ii) Section 9 of CPC- entitles a civil court to entertain all kinds of suits unless they are prohibited.

iii) The Specific Relief Act- provides for equitable remedies like specific performance of contracts, injunction, and declaratory suits.

2. EQUITY FOLLOWS THE LAW

Meaning

The maxim indicates the discipline which the Chancery Courts observed while administering justice according to conscience. As has been observed by Jekyll. M.R: ‘The discretion of the court is governed by the rules of law and equity, which are not to oppose, but each, in turn, to be subservient to the other.” Maitland said, “Thus equity came not to destroy the law but to fulfill it, to supplement it, to explain it.” The goal of equity and law is the same, but due to their nature and due to historic accident they chose different paths. Equity respected every word of law and every right at law but where the law was defective, in those instances, these Common Law rights were controlled by recognition of equitable Rights. Snell therefore explained this maxim in slightly different way: “Equity follows the law, but not slavishly, nor always.”

Application and cases

At common law, where a person died intestate who owned an estate in fee-simple, leaving sons and daughters, the eldest son was entitled to the whole of the land to the exclusion of his younger brothers and sisters. This was unfair, yet no relief was granted by Equity Courts. But in this case it was held that if the son had induced his father not to make a will by agreeing to divide the estate with his brothers and sisters, equity would have interfered and compelled him to carry out his promise, because it would have been against conscience to allow the son to keep the benefit of a legal estate which he obtained by reason of his promise. This decision was held in Stickland v. Aldridge.

Equity follows the law and even if by analogy law can be followed, it should be followed.

Limitation

i) Where a rule of law did not specifically and clearly apply

ii) Where even by analogy the rule of law did not apply

Recognition

Bangladesh has not recognized the well-known distinction between legal and equitable interests. Equity rules in Bangladesh, therefore, cannot override the specific provisions of law. As for example, every suit in Bangladesh has to be brought within the limitation period and no judge can create an exception to this or can prolong the time-limit or stop the rule from taking effect on principles of equity. Such a decision was held in Indian Appa Narsappa Magdum case.

3. HE WHO SEEKS EQUITY MUST DO EQUITY

Meaning

The maxim means that to obtain an equitable relief the plaintiff must himself be prepared to do ‘equity’, that is, a plaintiff must recognize and submit to the right of his adversary. Scriptures of Islam also inform us to be conscientious:

“Woe to those who stint the measure:

Who when they take by measure from others, exact the full;

But when they mete to them or weigh to them, minish…”

Application and cases

This maxim has application in the following doctrines-

i) Illegal loans

ii) Doctrine of Election

iii) Consolidation of mortgages

iv) Notice to redeem mortgage

v) Wife’s equity to settlement

vi) Equitable estoppel

vii) Restitution of benefits on cancellation of transaction

viii) Set-off

i) Illegal loans: In Lodge v. National Union Investment Co. Ltd., the facts were as follows. One B borrowed money from M by mortgaging certain securities to him. M was a unregistered money-lender. Under the Money-lenders’ Act, 1900, the contract was illegal and therefore void. B sued M for return of the securities. The court refused to make an order except upon the terms that B should repay the money which had been advanced to him.

ii) Doctrine of election: Where a donor A gives his own property to B and in the same instrument purports to give B’s property to C, B will be put to an election, either accept the benefit granted to him by the donor and give away his own property to C or retain his own property and refuse to accept the property of A on condition. But B cannot retain his property and at the same time take the property of A.

iii) Consolidation of mortgages: Where a person has become entitled to two mortgages from the same mortgagor, he may consolidate these mortgages and refuse to permit the mortgagee to exercise his equitable right to redeem one mortgage unless the other is redeemed. The right of consolidation now exists in England but after the enactment of the Law of Property Act, 1925, it can exist only by express reservation in one of the mortgage deeds.

iv) Notice to redeem mortgage: Notice to a mortgagor to redeem one’s mortgage is an equitable right of the mortgagor.

v) Wife’s equity to a settlement: There was a time when woman’s property was merged with that of her husband. She had no property of her own. Equity court imposed on the husband that he must make a reasonable provision for his wife and her children. But, now, Under the Law Reform (Married Women and Tortfeasors) Act, 1935, married women has full right on her property and it is not consolidated with her husband’s property.

vi) Equitable estoppel: A promissory estoppel arises where a party has expressly or impliedly, by conduct or by negligence, made a statement of fact, or so conducted himself, that another would reasonably understand that he made a promise thereon, then the party who made such promise has to carry out his promise.

vii) Restitution of benefits on cancellation of transaction: It is proper justice to return the benefits of a contract which was voidable, and, equity enforced this principles in cases where it granted relief of rescission of a contract. A party can not be allowed to take advantage of his own wrong.

viii) Set-off: Where there have been mutual credits, mutual debts or other natural dealings between the debtor and any creditor, the sum due from one party is to be set-off against any sum due from the other party, and only the balance of the account is to be claimed or paid on either side respectively.

Limitation

i) The demand for an equitable relief must arise from a suit that is pending.

ii) This maxim is applicable to a party who seeks an equitable relief.

Recognition

i) Under sec 19-A of the Contract Act, 1872 if a contract becomes voidable and the party who entered into the contract voids the contract, he has return the benefit of the contract.

ii) sec 35 of the Transfer of Property Act embodies the principle of election.

iii) Sec 51 and 54 of the Transfer of Property Act.

iv) In Order 8, Rule 6 of the CPC, the doctrine of Set-off is recognized.

4. HE WHO COMES INTO EQUITY MUST COME WITH CLEAN HANDS

Meaning

Equity demands fairness not only from the defendant but also from the plaintiff. It is therefore said that “he that hath committed an inequity, shall not have equity.” While applying this maxim the court believed that the behavior of the plaintiff was not against conscience before he came to the court.

Application and cases

In Highwaymen case, two robbers were partners in their own way. Due to a disagreement in shares one of them filed a bill against another for accounts of the profits of robbery. Courts of equity do grant relief in case of partnership but here was a case where the cause of action arose from an illegal occupation. So, the court refused to help them.

The working of this maxim could be seen while giving the relief of specific performance, injunction, rescission or cancellation.

Limitation

General or total conduct of the plaintiff is not to be considered. It will be seen whether he was of clean hands in the same suit he brought or not. Brandies J. in Loughran v. Loughran said that “Equity does not demand that its suitors shall have led blameless lives.”

Exception

i) If the transaction is a against public policy

ii) if the party repents for his conduct before his unjust plans are carried out.

Recognition

i) Section 23 of the Indian Trust Act- An infant can not setup a defence of the invalidity of the receipt given by him.

ii) Section 17, 18 and 20 of the Specific Relief Act, 1877- Plaintiff’s unfair conduct will disentitle him to an equitable relief of specific performance of the contract.

Distinction between maxim no. 3 and 4-

He who seeks equity must do equity

He who comes into equity must come with clean hands

i) It is applicable when both the plaintiff and the defendant have claims of equitable relief against each other.

i) It is applicable when the defendant has no separate claim to relief and the plaintiff’s conduct is unfair.

ii) It exposes the condition subsequent to the relief sought.

ii) It is a condition precedent to seeking equitable relief.

iii) It refers to the plaintiff’s conduct as the court thinks it ought to be, after he comes to the court.

iii) It refers to the plaitiff’s conduct before he approaches the court.

iv) The plaintiff has to mould his behavior according to the impositions by the court.

iv) If the plaintiff’s conduct is unfair, it would not entitle him to the relief sought.

v) The plaintiff has an option or a choice before him either to submit to the conditions put by the court, or to get out of the court.

v) The conduct of the plaintiff snatched his choice from him. His equitable right therefore neither be recognized nor enforced.

vi) This maxim looks to the future.

vi) This maxim looks at the past.

5. DELAY DEFEATS EQUITIES

Meaning

A Latin term in this regard is “Vigilantibus, non dormentibus, jura subvenient.” which means “Equity aids the vigilant and not the indolent”. So, if one sleeps on his rights, his rights will slip away from him. Legal claims are barred by statutes of limitation and equitable claims may be barred not only by limitation law but also by unreasonable delay, called laches.

Application and cases

To cases which are governed by statutes of limitation either expressly or by analogy the maxim will not apply. Such cases fall into three categories-

i) Those equitable claims to which the statute applies expressly.

ii) to which the statute applies by analogy.

iii) Equitable claims which are covered by ordinary rules of laches.

Doctrine of laches- Plaintiff’s unreasonable delay is a weapon of defence by the defendant against the plaintiff.

In a Bombay case, the plaintiff allowed his land to be occupied by the defendant and this was acquiesced by him even beyond the period of limitation. On a suit of the land it was decided that as the period of limitation to recover possession had expired, no relief could be granted. Also the case of Allcard v. Skinner is worth mentioning here.

Limitation

This maxim does not apply when-

i) where the law of limitation expressly applies

ii) where it applies by analogy, and

iii) where the law of limitation does not apply but the cases are governed by ordinary rules of laches.

Recognition

The English doctrine of delay and laches showing negligence in seeking relief in a court of equity can not be imported into the Bangladeshi law in view of Article 113 of the Limitation Act, 1908, which fixes a period of one year (previously three years) within which a suit for specific performance should be brought.

Section 51 of the Transfer of Property Act embodies this doctrine but with a difference.

6. EQUALITY IS EQUITY

Meaning

Plato defined that “If you cannot find any other, equality is the proper basis.” This maxim is also explained as “equity delighteth in equality”, which means that as far as possible equity would put the litigating parties on an equal level so far as their rights and responsibilities are concerned.

Justice Fry said, “When I say equality, I do not mean equality in its simplest form, but which has been sometimes called proportionate equity.”

Application and cases

Application of this maxim can be understood from the following:

i) Equity’s dislike for joint tenancy and presumption of tenancy-in-common

ii) Equal distribution of joint funds and joint purchases

iii) Contribution between co-trustees, co-sureties and co-contractors

iv) Ratable distribution of legacies

v) Marshalling of assets

7. EQUITY LOOKS TO THE INTENT RATHER THAN THE FORM

Meaning

Common law was very rigid and inflexible. It could not respond favourably to the demand of time. It regarded the form of a transaction to be more important than its substance. It looked to the very letter of the agreement and not the intention behind it. On the other hand, Equity looks to the spirit not to the letter, it looks to the intention of parties and not to the words.

Application and cases

In case of sale of land, if a party fails to complete it within the fixed for it, he is at Common Law, in breach of the contract, but equity does not take this rigid attitude. It allows a reasonable time to the party to complete it.

The application can be seen in the following instances-

i) Relief against penalties and forfeitures

ii) Relief in regard to precatory trust

iii) Relief in regard to mortgages, the doctrine of equity of redemption and the doctrine of clogs on redemptions

iv) Attitude in regard to statute of frauds.

i) Relief against penalties and forfeitures- Common Law courts insisted on the literal form of the contract that if the contract is breached, certain amount must be given as compensation, though the actual loss is not that much. Equity interpret the purpose and intent of the contract itself. The principal object of the contract is to perform it and not the compensation. The compensation is a subsidiary matter.

ii) Precatory trust- A trust is created with- (1) an intention on his part to create a trust thereby, (2) the purpose of the trust, (3) the beneficiary, and (4) the trust property. Where an author uses words such as ‘I hope’, ‘I request’ or ‘I recommend’ the first condition is missing. In cases where subsequent ingredients are found, in early days, it was held by the equity courts that he had the intention. This view is in use now but not as liberally as before.

iii) Relief in regard to mortgages- The mortgagor has a right to obtain his property back by payment of the debt and that is his right of redemption. The mortgagor’s right of redemption is guarded by courts and this has been expressed in a well-known legal maxim, “Once a mortgage, always a mortgage, and nothing but a mortgage”.

iv) Attitude in regard to statute of frauds-

Recognition

i) Sec 55 of the Contract Act- If time is the essence of the contract, and it is not performed within the stipulated time, the contract or part of it which is unperformed would be voidable. If time is not the essence, the contract will not be voidable but entitles the promisee to damages.

ii) Section 74 of the Contract Act- only a reasonable compensation can be claimed.

iii) Sec 114-A of the Transfer of Property Act- Forfeiture clauses in a lease.

8. EQUITY LOOKS ON THAT AS DONE WHICH OUGHT TO BE DONE

Meaning

If someone undertakes an obligation for the other, equity courts look on it as done and as producing the same results as if the obligation had been actually performed. Equity courts therefore look to the acts of the person bound by his conscience and interpret and construe them in such a way that they amount to what ought to be done.

Application and cases

If A makes T trustee leaving 50,000 Taka to purchase a land for the use of B. T does not purchase the land and by the time, B dies leaving all immovable property to X and all movable property to Y. Now, who should get the 50,000 Taka? Equity in such cases would definitely regard the purchase of land which ought to have been made as made. The money thus goes to X.

The working of this maxim can be seen-

i) the doctrine of conversion

ii) Executory contracts

iii) doctrine of part performance

i) Doctrine of conversion- In the case of Lachmere v. Lady Lachmere, money was taken as land. Doctrine of conversion can convert the money into immovable property and immovable property into money.

ii) Executory contracts-

(a) Assignment of future property: When an assignment of property was made for consideration equity treated it as a contract to assign. When the property came into existence in such a contract it was treated as a complete assignment. As a leading case on this point, Holroyd v. Marshall can be cited.

(b) Agreement for a transfer: In Walsh v. Lonsdale, it was decided that an agreement for lease could be treated as a lease in equity.

iii) Doctrine of part performance: Under the equitable doctrine of part performance contracts pertaining to land were allowed to be formed by oral evidence where one of the parties did acts of pats performance. Maddison v. Alderson is a leading case on this point.

Recognition

Many of the doctrines of English equity have taken statutory form in Bangladesh. Insofar as equitable assignments are concerned no equitable estate is recognized in Bangladesh. A transfer of future property for consideration operates as a contract to be performed in future.

i) The Transfer of Property Act- A Contracts to sell Sultanpur to B. While the contract is still in force, he sells Sultanpur to C, who has notice of the contract. B may enforce the contract against C to the same extent as against A.

ii) The Specific Relief Act- Section 12 relating to the specific performance of part of a contract also illustrates the application of the maxim.

iii) The Trust Act- Where a person acquires property with notice that another person has entered into an existing contract affecting that property, the former must hold the property for the benefit of the latter.

9. EQUITY IMPUTES AN INTENTION TO FULFILL AN OBLIGATION

Meaning

Equity considered and estimated acts of parties. Thus where a person is under an obligation to do a certain act, and he does some other act which is capable of being regarded as an act in fulfillment of his obligation. In other words a person is presumed to do what he is bound to do.

In Sowden v. Sowden, a husband covenanted with the trustee of his marriage settlement to pay to them £50,000 to be laid out by them in purchase of land in a particular area D. He, in fact, never paid the sum, but after marriage purchased the land at D in his own name, for £50,000. He died and could not bring the land into settlement. Equity courts construed that he purchased land to fulfill his obligation.

Application and cases

i) Doctrine of performance and satisfaction

ii) Ademption

iii) Doctrine of presumption of advancement

iv) Relief against defective execution of power of appointment.

i) Doctrine of performance and satisfaction- Sowden v. Sowden and Lachmere v. Lady Lachmere cases are examples of performance. Satisfaction is the donation of a thing with it is to be taken in extinguishment of some prior claim of donee. This maxim is helpful where the presumed intention of the testator is to be found out; where the intention is express the maxim has no application.

ii) Ademption- Ademption is a transfer of property which operates as a complete or pro tanto substitution for a gift previously made by the will of the donor.

e.g. X by his will leaves his daughter Y one-third of his residuary estate. Thereafter on Y’s marriage X gives Y 20,000 Taka. X dies. 20,000 Taka is an ademption -complete or proportionately to the gift of one-third share of the residuary estate of X.

iii) Presumption of advancement- When a purchase or transfer of property without consideration is made by a father or a person in loco parentis, to or in the name of a child, a presumption arises. And the presumption is that it was for the benefit of the child. Such presumption, is known as ‘advancement’. The doctrine applies to cases of parent and child, husband and wife, of mother and child and even to illegitimate child, but not to a man and his mistress.

iv) Relief against defective execution of power of appointment- A power is an authority vested in a person to deal with or dispose of property not his own. A power may be legal or equitable but after 1925 all powers of appointment are necessarily equitable.

e.g. A holds 50,000 Taka upon trust to divide among a certain class of persons. A has no option is this matter He is bound to carry out the trust. On his failing to do so, the court will see that the property is duly divided.

A defective execution will always be aided in equity under the circumstances mentioned, it being the duty of every man to pay his debts, and a husband or a father to provide for child.

Recognition

i) The Succession Act- Presumption against satisfaction is mentioned here. In Hasanali v. Popatal, a testator, who had a sum of Rs 9000 as deposit from his brother, gave to is brother a legacy of Rs 9000 and it was held that the brother was entitled to both, the legacy and his deposit. But as decided in Rajmanuar case where a will contained a clear indication that the legacy was meant as a satisfaction of the debt due to X, X could not claim both as the section explains.

ii) The Trust Act- Where a person contracts to buy property to be held on trust for certain beneficiaries and buys the property accordingly, he must hold the property for their benefit to the extent necessary to give effect to the contract. Equity thus imputes an intention to fulfill an obligation.

10. WHERE THE EQUITIES ARE EQUAL, THE FIRST IN TIME SHALL PREVAIL.

This maxim operates that where there are two or more competing equitable interests; when two equities are equal the original interest (i.e., the first in time) will succeed.

11. WHERE THERE IS EQUAL EQUITY, THE LAW SHALL PREVAIL.

Equity will provide no specific remedies where the parties are equal, or where neither has been wronged. The significance of this maxim is that applicants to the chancellors often did so because of the formal pleading of the law courts, and the lack of flexibility they offered to litigants. Law courts and legislature, as lawmakers, through the limits of the substantive law they had created, thus inculcated a certain status quo that affected private conduct, and private ordering of disputes. Equity, in theory, had the power to alter that status quo, ignoring the limits of legal relief, or legal defenses. But courts of equity were hesitant to do so. This maxim reflects the hesitancy to upset the legal status quo. If in such a case, the law created no cause of action, equity would provide no relief; if the law did provide relief, and then the applicant would be obligated to bring a legal, rather than equitable action. This maxim overlaps with the previously mentioned “equity follows the law.”

12. EQUITY ACTS IN PERSONAM.

In personam is a Latin phrase meaning “directed toward a particular person”